Rotate links of anonymous pages with security code

Anonymous pages of MySmartOSH (participation, accident notification, claim, and satisfaction survey) are shared via a public link that anyone can open without logging in.

The administrator defines a security code for each of these links. The code is added to the URL and can be changed at any time to invalidate the previous link and protect access.

Affected links

Anonymous page	Setting field
Participation	Participation security code
Accident/incident notification	Accident/incident notification security code
Claim	Claim security code
Customer satisfaction survey	Customer satisfaction survey security code

How it works

• Each link has its own independent security code, so one can be rotated without affecting the others.
• The code is a free text defined by the administrator in the environment settings.
• When a link has a code, the URL includes it at the end:

Without code:  https://cliente.my.smartosh.com/participacion/{idEntorno}
With code:  https://cliente.my.smartosh.com/participacion/{idEntorno}/{codigo}

Note

The security code is optional. While the field is empty, the link is generated without a code segment and works normally.

Setting a security code

1. Go to the environment Settings >> Anonymous pages tab.
2. Locate the field for the link you want to protect (for example, Participation security code).
3. Enter the code you prefer (see below for valid values).
4. Save the settings.
5. Copy the new URL of the corresponding link (for example, Participation URL): it will now include the code and should be the one you distribute from now on.

What you can use as a code

The security code is a free text you choose: it can be any sequence of characters (letters, numbers, dashes, etc.). There is no mandatory format, so you can use whatever is easiest for you to remember or manage. Some valid examples:

• 2026-participacion
• acceso-seguro-7f3a9c
• Xq8pL2mVz

Tip

To make the link hard to guess, use a long code (for example, 12 characters or more) and avoid obvious values like 1234 or the company name. Codes are case-sensitive: Acceso and acceso are considered different codes.

Rotating (invalidating) a link

To invalidate a link that has already been shared:

1. Return to Settings and change the security code value for that link to a new one.
2. Save the settings.
3. Distribute the updated URL.

From that moment on, links generated with the previous code will no longer be valid and will show an expired or invalid link warning.

Tip

If you want to stop protecting a link, clear the security code field and save. The link will be generated again without a code.

Considerations

• Rotation only affects the links of MySmartOSH anonymous pages; it does not affect access for authenticated users.
• When changing a code, remember to update the link wherever you have published it (emails, posters, QR codes, etc.).