Visits Dashboard
The Visits dashboard provides you with an overview of your organisation’s visit control: how many visits have been registered, how many are currently ongoing, how they are distributed by type and by centre, how entries evolve over time, and the details of who is currently inside the premises.
You will only see data from the companies, centres, sections, and positions to which you have access according to your user profile. Two different people may see different figures on the same dashboard, and this is expected.
Key concepts
Section titled “Key concepts”Before reviewing each element, it is useful to clarify several concepts used throughout the dashboard.
Visit. This is the unit counted in this dashboard. Each visit is counted only once.
Current visit. This is an ongoing visit: a person who has registered their entry but whose exit has not yet been recorded. The cards and tables of current visits therefore reflect who is inside the premises at this moment.
Type of visit. Classifies each visit according to its nature (for example, supplier, contractor, commercial visit, etc.), according to each organisation’s configuration.
Visit duration. Hours elapsed from the person’s entry until the current moment. As it is measured up to now, this value mainly makes sense for ongoing visits and increases while the visit remains open.
Active elements. The charts and tables take into account whether the company, centre, section, and position are still active.
Scope permissions. The dashboard only includes visits from the companies, centres, sections, and positions to which you have access.
Chained filters. All filters are applied simultaneously to all cards, charts, and tables.
Filters
Section titled “Filters”On the left-hand side you will find the filters.
| Filter | What it allows you to narrow down |
|---|---|
| Scope | Company, centre, section, and position, hierarchically. |
| Type of visit | Visits of a specific type. Allows multiple selection and includes a search function. |
| Entry date | The time period, according to the visit’s entry date. |
Indicator cards
Section titled “Indicator cards”- Total visits: total number of visits registered within the selected scope and filters.
- Current visits: number of ongoing visits, that is, people who have entered but whose exit has not yet been recorded.
Donut chart
Section titled “Donut chart”- Visits by type: distribution of visits according to their type.
Table: Visits by centre
Section titled “Table: Visits by centre”Compares centres and orders them according to the number of visits, from highest to lowest.
| Column | What it shows | How it is calculated |
|---|---|---|
| Centre | The centre where the visit was registered. | — |
| Total visits | Total visits of the centre. | Count of visits. |
| Current visits | Ongoing visits at the centre. | Count of visits without a recorded exit date. |
Evolution chart: Visit entries
Section titled “Evolution chart: Visit entries”Shows the month-by-month evolution of visit entries. It represents two series: the accumulated number of entries (which sums from the start of the period) and the number of entries per month.
Table: Current visits
Section titled “Table: Current visits”Lists the details of visits that are ongoing at this moment (entry registered without exit), ordered by the time spent inside.
| Column | What it shows |
|---|---|
| Centre | The centre where the visit is located. |
| Type of visit | The type of visit. |
| First name | The visitor’s first name. |
| Surname 1 | The visitor’s first surname. |
| Surname 2 | The visitor’s second surname. |
| Visiting company | The company from which the visitor comes. |
| Person visited | The person being visited. |
| Entry date | The date and time of entry. |
| Visit duration | Hours elapsed from entry until the current moment. |
Frequently asked questions
Section titled “Frequently asked questions”What does “current visit” mean?
It is an ongoing visit: a person who has registered their entry but whose exit has not yet been recorded. That is why current visits reflect who is inside the premises right now.
Why does the visit duration keep increasing?
Because it is calculated as the hours elapsed from entry until the current moment. As long as the exit is not recorded, that time keeps growing.
Which date is used in the date filter?
The visit’s entry date.
Why do my figures not match those of a colleague?
The dashboard applies each user’s scope permissions: only visits from the companies, centres, sections, and positions to which you have access are included.