How to register a training session

SmartOSH offers two types of training sessions depending on the level of detail you need to record the training. This page summarises the differences and describes the general flow common to both.

Types of session

Aspect	Basic	Advanced
Objective	Record the training quickly.	Record the training more comprehensively.
Training company	Only allows indicating the external training company.	Allows indicating the main training company and/or the external one.
Person responsible for the training	This option is not available.	Allows indicating a person responsible.
Sending session invitation email	This option is not available.	Allows sending an invitation email.
Employee attendance	Yes.	Yes.
Training certificate	Yes.	Yes.

Tip

Use the basic session when you only need a quick record (one-off training, short courses, single sessions). Use the advanced when you need to coordinate several sessions, assign a person responsible, or manage sending the invitation email.

Each type has its own flow and set of fields. See:

• Basic training session
• Advanced training session

General steps

Regardless of the type, the registration flow follows these steps:

1. Go to Training and information > Training sessions and click on the type of session you need (New basic or New advanced).
2. Complete the session fields. The mandatory fields depend on the type of session.
3. Indicate the course that applies. In the advanced session, this action is managed from the Courses tab.
4. Manage employee attendance. In the advanced session, you will also need to manage the training sessions.
5. From the Reports and attachments > Reports tab, obtain the list of attendees and the training certificates of the employees.

Tip

You can also access the registration from Training and information > Training sessions > [an existing session].

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Source: DM-SO-22-018 «Cómo dar de alta convocatorias de formación», version 2, 25/01/2023.