How to manage inspections and maintenance of PPE

Once the PPE has been delivered, the module allows you to record its inspections and periodic maintenance. If the PPE type has a defined frequency and a responsible person, the designated fields are filled in automatically; here you only record the action performed.

Both actions (inspection and maintenance) follow the same pattern and can be carried out in bulk or individually.

Managing PPE inspections

In bulk

Useful for recording the same inspection date and the same person for several requirements at once.

1. Access the PPE Requirements list screen.
2. Select one or more requirements in the “Delivered” and/or “Completed” status.
3. Click Operations > Bulk Inspection.
4. Fill in Actual inspection date and Employee who performed the inspection.
5. Click Accept.

Note

The Bulk Inspection operation is only enabled when selecting requirements in the “Delivered” and/or “Completed” status.

From the requirement detail screen

1. Access the PPE Requirements list screen and enter the requirement.
2. In the Inspections tab, fill in Actual inspection date and Employee who performed the inspection.

Tip

The programme transfers this information to the lower table in the Inspections tab and, if the PPE type has defined frequency and inspection responsible person, it automatically fills in the fields Scheduled inspection date and Scheduled employee to perform the inspection for the next inspection.

Managing PPE maintenance

The process is identical to that of inspection, but using the maintenance operation and tab.

In bulk

1. Access the PPE Requirements list screen.
2. Select one or more requirements in the “Delivered” and/or “Completed” status.
3. Click Operations > Bulk Maintenance.
4. Fill in Actual maintenance date and Employee who performed the maintenance.
5. Click Accept.

Note

The Bulk Maintenance operation is only enabled when selecting requirements in the “Delivered” and/or “Completed” status.

From the requirement detail screen

1. Access the PPE Requirements list screen and enter the requirement.
2. In the Maintenance tab, fill in Actual maintenance date and Employee who performed the maintenance.

Tip

If the PPE type has defined frequency and maintenance responsibility, the fields Scheduled maintenance date and Scheduled employee to perform the maintenance are automatically filled in for the next maintenance.

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Source: M-SO-20-19-01 “PPE User Manual”, version 1, 21/12/2020.