Assign special jobs or risks to employees

Special jobs and risks are assigned to coordination employees so that the system requests, only from the linked persons, the specific documentation required for that particular job or risk.

How to assign special jobs or risks

1. Access the coordination editor.
2. Go to step 6 · Special jobs / Risks.
3. In the Employee Assignment - Special jobs / Risks tab you will find a matrix that crosses employees with the available jobs or risks.
4. Tick the corresponding cells to link each employee to the special job or risk that applies to them.
5. Click Go to coordinations to confirm the changes and exit.

Note

If the main company has already previously assigned you special jobs or risks based on your coordination’s activity, when entering step 6 you will go directly to this assignment matrix.

Multiple assignment

The same employee can have several special jobs or risks assigned at the same time. Tick all the cells that apply to their actual activity.

If you cannot find the job or risk you need

If the special job or risk you are looking for does not appear in the matrix, or the existing ones do not fit your activity, you can add new ones:

1. Switch to the Special jobs / risks assignment tab.
2. Add the jobs or risks you need.
3. Return to the Employee Assignment - Special jobs / Risks tab to link them to the corresponding employees.

For more details on adding new items, see Add special jobs / risks to the coordination.

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Source: Smartosh internal documentation «Assign special jobs / risks to coordination employees», available at Scribe.