Employee Status Dashboard
The Employee Status dashboard provides you with an overall view of the preventive compliance level of the people in your organisation: how many have completed training, received information, been issued with PPE, and have up-to-date medical examinations, and how many have everything in order.
You will only see data from the companies and centres you have access to according to your user profile. Two different people may see different figures on the same dashboard, and this is expected.
Key concepts
Section titled “Key concepts”Before reviewing each element, it is useful to clarify several concepts used throughout the dashboard.
The employee as a unit. The unit of measurement is the employee. Each employee is counted only once, even if they have several assignments. Only employees with an active assignment to a centre within your permission scope are included.
The four compliance areas. For each employee, the system calculates a compliance percentage (from 0 to 100) in four areas. When that percentage reaches 100%, that area is considered completed for that employee:
| Area | What it measures |
|---|---|
| Training | Whether the employee has completed the training assigned to them. |
| Information | Whether the employee has received the preventive information assigned to them. |
| PPE | Whether the personal protective equipment required for their position has been issued. |
| Medical examination | Whether the medical examination (health surveillance) has been carried out. |
“Applies” and “does not apply”. An area may not apply to an employee (for example, if their position does not require PPE). In that case, that employee is not counted in the total for that area: percentages are calculated only over employees to whom the area actually applies.
Medical examination: result and validity. The medical examination is viewed from two angles:
- Fitness result: the outcome of the examination. It can be Fit, Unfit, Fit with restrictions, Various fitness statuses, Waiver, Under observation, Not assessable or Undefined. Any employee with a result other than Undefined and Not assessable is considered evaluated.
- Validity: depending on the expiry date of the fitness, the examination can be valid, expired, or the employee may have no medical examination (no ME).
All completed. An employee has all completed when they reach 100% in all four areas (training, information, PPE and medical examination).
Only active elements. The dashboard shows only employees with active assignments in active companies and centres.
Colour traffic light. The cards and table bars use a colour code according to the percentage achieved: red below 25%, yellow between 25% and 75%, and green/blue above 75%.
Scope permissions. The dashboard only includes employees from companies and centres you have access to. Therefore, two users with different permissions may see different figures.
Chained filters. All filters and selections are applied simultaneously across all panels. When selecting a centre, everything you see on screen is recalculated only with its employees.
Filters
Section titled “Filters”| Filter | What it allows you to narrow down |
|---|---|
| Scope | The organisational structure, in a tree form: company → centre. You can select a whole company or a specific centre. Only active companies and centres are shown. |
Indicator cards
Section titled “Indicator cards”Employee status
Section titled “Employee status”A card with several indicators comparing, for each area, how many employees have it completed against the total employees to whom it applies:
- Training completed: employees with training at 100%, over the total to whom training applies.
- Information delivered: employees with information at 100%, over the total to whom it applies.
- PPE issued: employees with all their PPE issued, over the total to whom it applies.
- Medical examination evaluated: employees with a defined fitness result, over the total employees.
- Medical examination expired: employees whose medical examination has expired.
Each indicator shows the value achieved, the reference total, and the percentage it represents, with the corresponding colour traffic light.
Employees with all completed
Section titled “Employees with all completed”Shows how many employees have all four areas at 100%, against the total employees in the selection.
Donut charts
Section titled “Donut charts”Donut charts divide employees into two or more groups. In all, each segment indicates the number of employees and the percentage of the total.
Training
Section titled “Training”Divides employees between those who have completed training and those who have incomplete training.
Information delivery
Section titled “Information delivery”Divides employees between those who have received the information and those who have it pending.
PPE delivery
Section titled “PPE delivery”Divides employees between those with PPE issued and those who have it pending delivery.
Medical examination status
Section titled “Medical examination status”Divides employees according to their fitness result (fit, unfit, fit with restrictions, waiver, undefined…).
Medical examination validity
Section titled “Medical examination validity”Divides employees according to the validity of their medical examination: valid, expired or no examination.
Overall status
Section titled “Overall status”Divides employees between those who have all completed (all four areas at 100%) and those who have something incomplete.
Table: Employees by centre
Section titled “Table: Employees by centre”Summarises the compliance level by company and centre. Each percentage column is accompanied by a progress bar to compare centres at a glance.
| Column | What it shows |
|---|---|
| Company | The company of the centre. |
| Centre | The workplace centre. |
| Overall status completed | Percentage of employees at the centre with all four areas at 100%. |
| Training completed | Percentage of employees with training at 100% (over those to whom it applies). |
| Information received | Percentage of employees with information at 100% (over those to whom it applies). |
| PPE issued | Percentage of employees with PPE issued (over those to whom it applies). |
| Medical examination completed | Percentage of employees with medical examination at 100% (over those to whom it applies). |
The table is interactive: you can select one or more rows to narrow the rest of the dashboard to those centres.
Frequently asked questions
Section titled “Frequently asked questions”Why does the total number of employees in one area not match that of another?
Because each area is calculated only over employees to whom it applies. If a position does not require PPE, those employees are not counted in the PPE indicator, but are counted in training or information. That is why totals may vary from one area to another.
What is the difference between “medical examination evaluated” and “valid”?
Evaluated means there is a fitness decision (fit, unfit, etc.). Valid refers to the expiry date: an examination can be evaluated but expired, or evaluated and still valid.
Why does an employee not appear even though they are registered?
The dashboard only includes employees with an active assignment in active companies and centres, and within your permission scope. If these conditions are not met, they do not appear.
Why is the percentage for a centre low if “almost all” are up to date?
The overall status only counts as completed those employees who have all four areas at 100%. It is enough for one to be missing (for example, a pending PPE) for the employee not to count in the overall status, even if the rest are in order.
Why do my figures not match those of a colleague?
The dashboard applies the scope permissions of each user: only employees from companies and centres you have access to are included. Two users with different permissions will see different figures.