Introduction to the Risks module
What the Risks module is
Section titled “What the Risks module is”The Law 31/1995, of 8 November, on the Prevention of Occupational Risks establishes the obligation to assess risks to the safety and health of workers. The Riesgos module of Smart OSH is the system with which organisations can effectively manage detected risks, measures aimed at their elimination or reduction, and the generation of resulting reports.
What you can do with this module
Section titled “What you can do with this module”- Manage risk factors, from the module itself or from other modules.
- Manage preventive measures, free or associated with risk factors, non-conformities or improvement opportunities.
- Control the degree of progress and the economic cost of measures and tasks.
- Create tasks to carry out the proposed measures and improvements.
- Perform bulk management of risk factors, measures or tasks (statuses, responsible persons, observers, dates).
- Conduct assessments by levels of the organisational structure, activities or equipment and installations.
- Assess risk factors using the FINE, Binary or NTP 330 methods.
- Prepare evaluation, planning, monitoring reports and risk sheets.
- Manage safety visits.
- Have a preloaded and configurable catalogue of risk factors, measures and tasks.
- Analyse data using charts and pivot tables.
Glossary
Section titled “Glossary”The following terms appear repeatedly throughout the module.
Record data
Section titled “Record data”- Attachments: tab on the detail screen showing any document added to the record.
- Label: field on detail screens that allows grouping concepts to facilitate their search.
- Start date: registration date of a risk factor, measure or task. By default, it matches the creation date but can be changed.
- Planned end date: expected final date for the implementation of each measure or task.
- Expiry date: automatically calculated from the assessment and the start date of the risk factor.
- Origins: tab indicating where a record was created from (assessment, accident investigation, safety visit, participation, questionnaire, meeting/talk, claim, satisfaction survey).
Scopes and structure
Section titled “Scopes and structure”- Scope: manageable units Company, Site, Section, Position, Activity, Equipment/installation within the programme.
- Distribution scope: scopes to which a report can be distributed.
- Assignments: job positions assigned to a worker.
- Affectation: automatic calculation of employees to whom a risk factor applies, based on the scope.
Assessment methods
Section titled “Assessment methods”- FINE method: criterion considering exposure, consequences and probability of the risk.
- Binary method: criterion considering consequences and probability.
- NTP 330 method: criterion considering deficiency, exposure, probability and consequences.
- SmartIndex: automatic calculation that standardises assessments made with different methodologies to a common scale, to prioritise the execution of measures and tasks.
Measures and reports
Section titled “Measures and reports”- Approval of a measure: approval process prior to the implementation of a measure.
- Verification of effectiveness: control process over the effectiveness of implemented measures.
- Free measure: measure created without linkage to another record (risk factor, non-conformity, visit, etc.).
- Periodic measure: measure generated with a determined periodicity.
- Information to the worker: checkbox indicating that the measure will appear in the Employee risk sheet and the Job position sheet.
- Information for CAE: checkbox indicating that the measure will appear in the Business activities coordination sheet.
- Report: report shown only on screen at the moment. It is not saved in the programme.
- Deferred sending: sending of reports or information that the programme does not perform immediately, but the next day, once a condition is met.
Others
Section titled “Others”- Calls: tab in Measures that allows linking a measure with a training call.
- Assessment specialties: four preventive specialties (Safety and health, Hygiene, Ergonomics and Psychosocial).
- Non-conformity: failure to meet a requirement.
- Improvement opportunity: circumstance that may lead to an improvement in a specific aspect.
- Observer: person with access to the information of the risk factor.
- SmartStatus: tab that allows viewing and managing alerts automatically generated by the application.
- Types of assessment: assessment categories (initial, review, update). Configurable.
- Safety visit: inspection or control action in sites and workplaces to detect hazards, non-conformities and improvement opportunities.