External employees - delete and deactivate

This page describes how to delete or deactivate an external employee, the consequences of each action, and how to recover a deleted employee.

How to delete an external employee

1. Go to CAE → External employees.
2. Select the record you want to delete and click the Delete icon.
3. The programme displays a message with the implications of the action.
4. Click Yes to confirm.

Consequences of deleting an external employee

Area	Action
External company	The employee’s assignment is automatically set to inactive. The next day it is permanently deleted.
Employee	Immediately becomes Inactive. The programme sets the End date of the assignment to one day before the day the action is performed. The Coordinations as external employee and Subcontracting tabs disappear from the detail screen. The next day, the employee is permanently deleted.
Coordinations	The employee is automatically unassigned.
Subcontracting	The employee is automatically unassigned.
Document requirements	They become inactive a few minutes after deletion.

How to recover a deleted external employee

It is only possible to recover a deleted external employee if the action was performed on the same day.

1. Go to CAE → External employees and enter the external employee in question.

   Note

   Since the employee is not active, they will only appear if you clear the filters for Assignments and Type.

2. In the Assignments tab, select the filter View active on the Inactive status type and enter the record.

3. Clear the contents of the End date field, click Accept and then Save.

How to deactivate an external employee

1. Go to CAE → External employees → enter the employee you want to deactivate.
2. Go to the Assignments tab and open the corresponding record.
3. Enter the date the employee stops belonging to the external company in the End date field, click Accept and then Save.

Tip

If the End date is before today, the programme deactivates the employee immediately.

Consequences of deactivating an external employee

Area	Action
External company	The employee becomes inactive for the external company.
Employee	The employee’s assignments to this external company are directly deactivated.
Coordinations	The employee is unassigned from the coordinations.
Subcontracting	Not applicable.
Document requirements	The employee’s coordination and subcontracting documents are deactivated immediately.

Source: PR-SO-20-12-01 «Deletion/Deactivation of records in CAE», version v.1, 06/10/2020.