Emergency Dashboard
The Emergencies dashboard provides you with an overall view of your organisation’s preparedness for emergencies, bringing together on a single screen the drills and emergency plans: how many there are, their status, how many remain open, how they are distributed by type of emergency and by centre, and how they evolve month by month.
You will only see data from the companies, centres and sections you have access to according to your user profile. Two different people may see different figures on the same dashboard, and that is expected.
Key concepts
Section titled “Key concepts”Before reviewing each element, it is useful to clarify several concepts used throughout the dashboard.
Two things in one dashboard: drills and emergency plans. This dashboard combines two different types of records:
- Drill: each emergency drill exercise carried out or planned (with its date, person responsible, type of emergency, people evacuated and duration).
- Emergency plan: each emergency plan, with its stage of development and date of implementation.
Each element of the dashboard refers to one or the other type, and the Record type filter allows you to view only drills or only plans.
States of a drill. Each drill has one of these states:
| State | Meaning |
|---|---|
| Not started | The drill is pending to start. |
| Planned | The drill is planned but has not yet been carried out. |
| Completed | The drill has already been carried out. |
| Cancelled | The drill has been cancelled. |
| Closed | The drill has been completed and closed. |
States of an emergency plan. Each emergency plan has one of these states:
| State | Meaning |
|---|---|
| Not started | The plan is pending to start. |
| Planned | The plan is planned. |
| In development | The plan is being developed. |
| Drafted | The plan has been drafted. |
| Implemented | The plan is implemented and operational. |
What is considered “open”. In the cards and in the table, an open record is one that has not yet reached its final state:
- An open drill is one that is Not started or Planned (not yet completed, cancelled or closed).
- An open emergency plan is one that is not yet Implemented.
Cancelled drills do not count in totals. When counting drills for the cards and percentages, Cancelled drills are excluded because they do not represent real activity. However, they do appear in the distribution by state, so you can see how many have been cancelled.
Type of emergency. Each drill is associated with a type of emergency (fire, evacuation, etc.). Drills without an assigned type are grouped under an undefined type category.
Only active elements. The dashboard only shows the organisational structure (company, centre, section, position) that is active.
Scope permissions. The dashboard only includes drills and emergency plans from the companies, centres and sections you have access to. Therefore, two users with different permissions may see different figures.
Chained filters. All filters are applied simultaneously to all charts, cards and tables. If you select a centre and a record type, everything you see on screen is recalculated only with that data.
Filters
Section titled “Filters”On the left side you will find the filters. Most allow multiple selection and include a search box.
| Filter | What it allows you to narrow down |
|---|---|
| Scope | The organisational structure, in tree form: company → centre → section → position. Only active elements are shown. |
| Record type | Whether you want to see only drills, only emergency plans or both. |
| Active emergency plans | Whether emergency plans are active (Yes) or not (No). |
| Person responsible | The person responsible for the drill or emergency plan. |
| Type of emergency | The associated type of emergency (fire, evacuation, etc.). |
| Tag | Records marked with certain tags. |
| Date | The time period, according to the date of the drill or emergency plan. |
Indicator cards
Section titled “Indicator cards”In the upper central area there are several cards summarising the main figures for the selected period and filters.
Open emergency plans
Section titled “Open emergency plans”Shows how many emergency plans remain open out of the total:
- Main value: number of open emergency plans (all those not yet Implemented).
- Reference value: total number of emergency plans.
- Percentage: what proportion of the total remains open.
Open drills
Section titled “Open drills”Shows how many drills remain open out of the total:
- Main value: number of open drills (in state Not started or Planned).
- Reference value: total number of drills, excluding cancelled ones.
- Percentage: what proportion of the total remains open.
Average number of people evacuated
Section titled “Average number of people evacuated”Shows the average number of people evacuated in drills during the period (excluding cancelled drills). Useful to get an idea of the volume of people involved in evacuation exercises.
Average duration
Section titled “Average duration”Shows the average duration of drills during the period (excluding cancelled ones), expressed in hours and minutes. Indicates how long, on average, a drill exercise usually lasts.
Distribution charts (donut charts)
Section titled “Distribution charts (donut charts)”Drills by state
Section titled “Drills by state”Distributes drills according to their state (not started, planned, completed, cancelled, closed). Each segment indicates the number of drills and the percentage of the total. Useful to see at a glance how many drills remain pending and how many have already been completed or closed.
Drills by type of emergency
Section titled “Drills by type of emergency”Distributes drills according to the type of emergency they correspond to. Allows identification of which types of emergency have more exercises being carried out.
Emergency plans by state
Section titled “Emergency plans by state”Distributes emergency plans according to their state (not started, planned, in development, drafted, implemented). Useful to see how many plans are already implemented and how many are still in preparation.
Temporal evolution charts
Section titled “Temporal evolution charts”The two charts show how activity evolves month by month, comparing two series: the monthly value (what was done in each month) and the cumulative value (the sum from the start of the period up to that month).
Drills per month
Section titled “Drills per month”Represents drills per month according to their completion date: one series with the drills completed each month and another, as an area, with the cumulative drills completed since the start of the period. Allows you to see the pace at which drills are being executed.
Emergency plans per month
Section titled “Emergency plans per month”Represents emergency plans per month according to their completion date: one series with the emergency plans completed each month and another, as an area, with the cumulative emergency plans completed. Allows you to see the pace of development and implementation of plans.
Table: Records by centre
Section titled “Table: Records by centre”Lists the workplaces with their drills and emergency plans, ordered from highest to lowest total number of records.
| Column | What it shows | How it is calculated |
|---|---|---|
| Centre | The name of the workplace. | — |
| Drills | Number of drills at the centre. | Count of distinct drills. |
| % Completed (drills) | Progress indicator for drills at the centre, with a coloured bar. | In the current version it reflects the proportion of drills still open (in state Not started or Planned) out of the total non-cancelled drills at the centre. |
| Emergency plans | Number of emergency plans at the centre. | Count of distinct emergency plans. |
| % Completed (plans) | Progress indicator for emergency plans at the centre, with a coloured bar. | In the current version it reflects the proportion of plans still open (those not Implemented) out of the total plans at the centre. |
Frequently asked questions
Section titled “Frequently asked questions”What is the difference between a drill and an emergency plan?
The drill is the practical exercise (the evacuation or emergency response test), with its date, people evacuated and duration. The emergency plan is the document that defines how the organisation should act in an emergency, with its own stage of development. This dashboard brings both together to give you a combined view of emergency preparedness.
What does it mean that a drill or plan is “open”?
An open drill is one that has not yet been carried out (it is Not started or Planned). An open emergency plan is one that is not yet Implemented. The “open” cards help you see how much work remains.
Why does a cancelled drill not add to the cards or totals?
Because a cancelled drill does not represent real activity, it is excluded from the count in the cards and percentages. However, you will see it in the drills by state chart, so you know how many have been cancelled.
Why do the ”% Completed” columns in the table seem to reflect what is left to do?
Because, in the current version, those columns calculate the proportion of records that remain open (drills not completed or plans not implemented) relative to the total at the centre, just like the “open” cards. That is, a high value indicates that much remains to be completed, not that it is already done. Keep this in mind when interpreting the coloured bar.
Why do some drills appear as “undefined type”?
Because they do not have an assigned type of emergency. To classify them correctly in the distribution by type, it is advisable to specify the type of emergency for each drill.
Why do my figures not match those of a colleague?
The dashboard applies each user’s scope permissions: only drills and plans from the companies, centres or sections you have access to are included. Two users with different permissions will see different figures.