Add additional managers

If in your organisation you manage the CAE among several people or need to designate back-ups during holidays, sick leave or permits, you can add additional managers to the coordination. They act as people copied in the emails received from MySmart OSH and, in addition, have full access to upload and validate documentation.

Before you start

Additional managers are chosen from among the employees already created on the platform. From the additional manager screen, you cannot create a new employee.

Tip

If the person you want to add does not yet exist on the platform, create them first by following the tutorial Create employees in a coordination and then return to this process.

How to add an additional manager

1. Open the coordination assistant and go to step 2 (Managers).
2. Click on New additional manager.
3. In the Search employee field, select the person you want to add from the list.
4. Configure the manager’s options (email sending and active status, see the following sections).
5. Click Create and associate to finish.

Once completed, the additional manager will be correctly linked to the coordination.

Additional manager options

Activate CAE email sending

Check Activate CAE email sending if you want this person to receive the same emails as the external company manager.

Note

This checkbox only affects email sending. Simply being an additional manager already grants access to upload and validate documentation within the platform, just like the external company manager, whether email sending is activated or not.

Active

The Active checkbox allows you to activate or deactivate the additional responsibility without having to delete it.

It is especially useful for:

• Activating back-ups only during the holiday periods of the main manager.
• Covering sick leave or temporary permits.
• Keeping a person configured in the coordination but without receiving notifications when not necessary.

Summary

Action	Result
Add additional manager	The person can upload and validate documentation
Check Activate CAE email sending	Receives the same emails as the main manager
Check Active	The additional responsibility is active
Uncheck Active	Temporarily deactivates without losing the configuration

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Source: Smartosh internal documentation «Add additional managers», available at Scribe.