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Introduction to the EPIS module

What is the EPIS module

Section titled “What is the EPIS module”

Effective and efficient management of health and safety requires an appropriate management system for personal protective equipment. The EPIS module of Smart OSH allows you to cover the entire life cycle of a PPE:

  • Register PPE types and specific PPE.
  • Configure frequencies and responsible persons for delivery/renewal, inspection, maintenance, and purchase.
  • Automatically create PPE needs based on the relationships between PPE types, scopes, and entities, and the established frequency.
  • Manage the delivery of PPE.
  • Sign the delivery receipt via web or email, generated automatically.
  • Record inspections and maintenance.
  • Manage and control the stock of PPE.
  • Collect requests for new PPE via app, web, or request URL.
  • Consult the status of needs from two dashboards (PPE Overview and Dynamic PPE Analysis).
  • Link delivery receipts with document types from the CAE module.

Objectives

Section titled “Objectives”
  • Manage the delivery, inspection, maintenance, renewal, and stock of PPE.
  • Control the status of PPE needs.
  • Streamline the CAE process by reusing delivery receipts as document types in the CAE module.
Section titled “Menu structure”

The module consists of the following sections:

  • PPE Needs: main screen to register new needs before their renewal date, and manage requests, deliveries, inspections, and maintenance by employee and PPE type.
  • PPE: consult and register PPE, assign sizes, and detail the persons responsible for purchase.
  • PPE Stocks: consult stock by size, define minimum stock, and record movements.
  • PPE Overview: dashboard showing the status of needs by status, scope, entity, or PPE type, and the number of needs created per month and year.
  • Dynamic PPE Analysis: dashboard showing the status of needs by PPE type and scope.
  • Configuration: register PPE types, categories, protection types, applicable standards, sizes, brands, request reasons, and movement types.

Screen types

Section titled “Screen types”

The module combines two types of screens with their tabs:

  • Detail screen: screen for creating or consulting a record. Contains mandatory fields, optional fields, and tabs with additional information.
  • List screen (or relation screen): screen with all registered records. Allows filtering, searching, and bulk operations.

Source: M-SO-20-19-01 «EPIS User Manual», version 1, 21/12/2020.