Permanent employee termination

When an employee no longer belongs to your organisation (it is not just that they have left an activity at a client), you must permanently deregister their record. This process removes the employee from the system and records the date of deregistration.

Difference between unassigning and deregistering

• Unassigning: the employee is no longer linked to a specific coordination, but remains staff of your company and can be assigned to other coordinations.
• Deregistering: the employee is no longer part of your organisation and is permanently removed from the system.

Use permanent deregistration only when the employee has completely severed ties with your company.

Before you start

Before you can deregister an employee, they must be unassigned from the coordination. That is, they must appear in the table below External company employees not associated with the coordination.

If you have not yet unassigned them, consult the tutorial Unassign employees from a coordination and then return to this process.

How to deregister an employee

1. Access the coordination editor.
2. Go to step 3 · Employees of the wizard.
3. In the table External company employees not associated with the coordination, select the employee (or employees) you want to deregister.
4. Click Deregister employee.
5. In the pop-up calendar, select the deregistration date.
6. Confirm the action.

Once confirmed, the employee will be deregistered in the system.

Batch deregistration

You can select several employees at once and deregister them in a single operation, provided they all meet the requirement of being unassigned.

Deregistration date validation

The deregistration date must be after the start date linked to the employee (the date they were registered with the company). If you enter an earlier date, the system will not accept the deregistration.

---

Source: Smartosh internal documentation «Permanent deregistration of employees», available at Scribe.