Configure management responsibilities

For an employee to receive an automatic email when a new participation is created and they are listed as responsible for its management, they must be registered in the corresponding participation management responsibility.

There are three independent responsibilities depending on the type of participation:

• Participation management responsibility (Except Non-conformities and Opportunities): for participations that are not non-conformities or opportunities (e.g. risk communication, proposal, suggestion).
• Participation management responsibility (Non-conformities): for participations in the Non-conformity category.
• Participation management responsibility (Opportunities): for participations in the Opportunity category.

Configure a responsibility

1. Go to Organisation → Resp. and positions → Responsibilities.
2. Enter the applicable participation management responsibility.
3. Go to the People tab and click New.
4. In Person, search for and select the employee who will receive the email.
5. Select the scope in which the responsibility will be valid.
6. Click Accept and then Save.

Caution

The assignment of the scope is restrictive:

• If the person has a responsibility assigned only by Company, they will receive all notifications addressed to that company.
• If the responsibility is assigned by Company + Site, they will only receive notifications addressed to that site and company, and not those addressed solely to the company.

Emails received by the responsible parties

The responsible parties receive an email with the subject «Participation PE-AA-NNNNN», where:

• AA are the last two digits of the year in which the participation was registered.
• NNNNN is the sequential number of the generated participation.

The content of the email varies slightly depending on the type of responsibility:

• Responsibility (Except Non-conformities and Opportunities): email associated with participations of type Risk communication, Proposal or Suggestion.
• Responsibility (Non-conformities): email associated with participations in the Non-conformity category.
• Responsibility (Opportunities): email associated with participations in the Opportunity category.

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Source: M-SO-20-12-01 «User Manual – Leadership and employee participation», version 1, 08/09/2020.